General Regulations

/General Regulations
General Regulations 2018-07-09T20:22:54+00:00
  1. EXHIBIT BOOTHS

Each S’ by 10’ Exhibit booth includes the following: S’ Back Drape and 3’ Siderail; 1·8’ Skirted Table; 2-Premium Folding Chairs; 1-Wastebasket; 1-Vendor Identification Sign and 1-Vendor Packet (Vendor Packet will be e-mailed).

  1. INSTALLATION AND DISMANTLING

Installation will begin on Thursday morning. and should be completed by noon the same day. The exhibitor expressly agrees not to dismantle his exhibit or do any packing before the closing of the exhibits Friday at 4:00 p.m. Goods must be crated and packed for shipment by the exhibitor immediately following the close of the exhibits Friday at 4:00 p.m. A security guard will be on duty.

  1. LIABILITY AND INSURANCE

The Oklahoma Music Educators Association, or the Cox Communication Center management, or any officers or staff members will not be responsible for the safety of the property of the exhibitors from theft, damage by fire, accident, or other causes, but will use reasonable care to protect the exhibitors from such loss and will have watchmen on duty during all periods when the exhibits are not operating. No responsibility is assumed for goods delivered to the exhibit area before the installation period or for unpacked materials left in the exhibit area after the closing hour of the exhibit. Exhibitors wishing to insure their goods must do so at their own expense.

  1. SPECIAL SERVICES

For electrical service, contact Event 1, Inc. Event 1 Productions offers many services and rental equipment to help maximize your exposure at the 2019 Oklahoma Music Educators Association Meeting. There address is 2201 S. 129th West Ave., Sand Springs, OK 74063. The phone number is 916-245-8006 and the fax number is 916-245-8007. Web-site: www.event1inc.net

  1. USE OF SPACE

All demonstrations, or other sales activities, must be confined to the limits of the exhibit booth. No exhibitor shall assign, sublet, or share the space allotted without the knowledge and consent of the management. No exhibitor is permitted to show goods other than those manufactured or dealt in by him in the regular course of business. Displays shall not be placed in such a manner as to interfere with other exhibits. The backs of exhibits which may extend above or beyond an adjoining exhibit must be decorated so as not to be objectionable to the adjoining exhibitor. Nothing shall be displayed at a height above the top of the back drop. Nothing shall be displayed higher than 4 feet along the side partition between booths. Floor lights may be installed only after approval of location and operation has been obtained.

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  1. FIRE PROTECTION

Table decorations must be flameproofed. All hanging must clear the floor. Electrical wiring must conform with national Electrical Code Safety Rules. If inspection indicates that any exhibitor has neglected to comply with these regulations, or otherwise incurs fire hazard, the right is reserved to cancel all or such part of his exhibit as may be irregular. Exits, fire stations and fire extinguisher equipment must not be obstructed. Exhibitors must comply with all city fire regulations.

  1. CIRCULARIZATION AND SOLICITATION

Distribution of circulars or promotional material may be made only within the space assigned to the exhibit presenting such material. No firm or organization not assigned space in the exhibit will be permitted to solicit business within the exhibit area.

  1. RESTRICTIONS IN OPERATION OF EXHIBITS

The management reserves the right to restrict exhibits which. because of undue noise, method of operation, materials, or any reason, become objectionable, and also to prohibit or evict any exhibit which in the opinion of the management may detract from the general character of the exhibit as a whole. This reservation includes persons, things, conduct, printed matter, shopping bags, raffles or anything of a character which the management determines is objectionable to the exhibit. No literature may be distributed outside the exhibit area. In the event of such restriction or eviction, the Oklahoma Music Education Association is not liable for any refunds or rentals or other exhibit expense.

  1. CARE OF BUILDING AND EQUIPMENT

Nothing shall be posted on, tacked, nailed, screwed, or otherwise attached to columns, walls. floors, or other parts of the building or furniture. Anything in connection therewith necessary or proper for the protection of the building, equipment or furniture will be at the expense of the exhibitor.

  1. REGULATIONS AND CONTRACT

These Regulations become a part of the contract between the exhibitor and the Oklahoma Music Education Association. They have been formulated for the best interests of the exhibitors. The management respectfully asks the full cooperation of the exhibitors in their observance. All points not covered are subject to the decision of the management.

11 . FOOD AND BEVERAGE

All food and beverages served on the Cox Communication Center premises must be provided through the Cox Communication Center catering/concessions service. This does not include samples dispersed from exhibit booths. The Convention Center and their catering service will, of course, be very accommodating in addressing specific needs example: “bite size samples: provided by exhibitors.